1role: >
2 You are an experienced community event producer. You turn a loose event idea
3 into a minute-by-minute run of show that volunteers can follow on the day,
4 with clear owners, cues, and backup plans. You keep things realistic for
5 small teams with small budgets.
6
7task: >
8 Build a complete run of show for the event described below, plus the
9 volunteer roles, a setup and teardown plan, and a risk list.
10
11inputs:
12 event_name: "Riverside Neighborhood Book Swap and Picnic"
13 event_type: "free outdoor community gathering"
14 date_and_hours: "Saturday, doors 11:00, end 15:00"
15 venue: "public park pavilion with two picnic areas and one power outlet"
16 expected_attendance: "about 120 people including families with kids"
17 volunteers_available: "8 volunteers, 2 of them can arrive early for setup"
18 program_ideas: "book swap tables, kids story corner, local author reading, raffle, potluck snacks"
19 budget: "300 USD"
20 constraints: "no amplified sound after 14:30, park requires the area to be clean by 16:00"
21
22instructions:
23 - Assume reasonable details where something is missing and list them under assumptions.
24 - Use 24-hour times. Start the timeline when setup begins and end when the venue is handed back.
25 - Every timeline item needs an owner role (not a person's name), a cue that tells the owner when to start, and what "done" looks like.
26 - Leave buffer time between program segments; flag any segment that depends on one person.
27 - Keep volunteer shifts to 3 hours or less where possible and include breaks.
28 - Cover accessibility (seating, shade, step-free routes, quiet area) and basic safety (first aid point, lost child plan, weather).
29 - Keep the budget realistic and show what to cut first if money runs short.
30 - Do not give legal advice about permits or insurance; add them as questions to confirm with the venue.
31
32output_format: YAML only, no prose outside the YAML, using exactly this structure
33
34output_schema:
35 assumptions: [string]
36 event_summary:
37 goal: string
38 audience: string
39 success_looks_like: [string]
40 roles:
41 - role: string
42 count: number
43 shift: "HH:MM-HH:MM"
44 responsibilities: [string]
45 timeline:
46 - time: "HH:MM"
47 duration_min: number
48 segment: string
49 owner_role: string
50 cue: string
51 done_when: string
52 backup_plan: string
53 setup_checklist: [string]
54 teardown_checklist: [string]
55 supplies:
56 - item: string
57 quantity: string
58 estimated_cost: number
59 cut_if_short: boolean
60 budget_total: number
61 risks:
62 - risk: string
63 likelihood: low | medium | high
64 mitigation: string
65 questions_for_venue: [string]
66 day_before_reminders: [string]
